View Full Version : STAFF CALL: Darkmoon Faire Baltimore

02-07-2012, 02:58 PM
Cryptozoic is now taking applications for sponsorship to 2012 Darkmoon Faire: Baltimore. We are looking for judges and Champions that have tournament and administrative experience. DMF Baltimore will be held 13 April through 15 April 2012 in Balitmore, MD.

Sheraton Inner Harbor
300 South Charles Street
Baltimore, MD 21201
Phone: (410) 347-1827
Fax: 410-347-1853

Darkmoon Faire: Baltimore 2012

The sponsorship application window begins on Tuesday 7 February 2012, and will close on Tuesday 21 February 2012.

If you would like to apply for sponsorship, you must email volunteers@cryptozoic.com. Please put “2012 DMF Baltimore Sponsorship” in the subject line.

Here is some useful information:
There will be 3 sponsorships for this event.
Full – Flight and Hotel covered
Partial – Hotel covered
Volunteer – Applicant covers travel and hotel on their own

Full and partial will be provided a shared hotel room from April 12th to April 16th. Those who do not require sponsorship for their travel are more likely to be accepted.
• You will be provided lunch or a small stipend. No other costs will be covered.
• Judges are expected to wear nice, clean black slacks with black shoes. Additionally, you will be issued two Cryptozoic judge shirts if you have not already received one (from working a previous event). If you fail to meet the dress code, you will be asked to remedy the situation and if you cannot, you will not be asked to attend other shows on behalf of Cryptozoic. Non-judge staff will be expected to wear nice, clean blue jeans (with no holes, not tattered, no rips) and a Cryptozoic Event Staff shirt. If you have not received one yet, you will be given two.

Here are the requirements:

• Must have extensive experience conducting effective and efficient administrative tasks (Scorekeeping, Registration, League staff). OR Must have judge experience.
• Must be 18 years of age or older.
• Willing to work the entire event.
• Able to judge long hours. Days will be 8-10 hours.
• Able to lift heavy objects and perform other physically demanding jobs relating to tournament setup.
• Must be friendly and have a positive attitude.
• Willing and able to assist the event staff as required with additional duties, which may include registration, table clothes, floor maintenance, radio check-in/out, breaking down of event materials, packing pallets at the end of the event, etc…
• Must be able to respond to emails within 48 hours with regards to travel arrangements.

Here is what we need in your email:

Please send your sponsorship request to volunteers@cryptozoic.com, include “2012 DMF Baltimore Sponsorship” in the subject line.
• Your full name (as it’s listed on your photo ID or passport).
• Your CZE ID.
Level of sponsorship you require; Full, Partial (room), or volunteer. Please remember that you are more likely to be accepted if you are able to cover your travel and lodging.
• Would you prefer to work administration, judge, or demo on the booth?
• The day you are able to depart to the event.
• Your email address.
• Your shirt size and if you have not received one yet.
• Your date of birth.
• Your complete mailing address and phone number.
• List of events you have worked for Cryptozoic.
• Airport you would fly out of if flight sponsorship is needed.
• Emergency contact information and drug allergies.
• Do you have the necessary Passports?
• Any special requirements you have.
• Your CZEV# (if you are a Champion)
• Remember to include the name of event that you are requesting sponsorship for in the subject line.

What is expected?

• You will bring three days’ worth of appropriate attire.
• You will either conduct administrative or judge duties (depending on staffing requirements and sponsorship requests) Friday, Saturday and Sunday. This will require long days with almost no breaks.
• You will prepare for the event thoroughly. If you are judging, you can start by reviewing all available rules, procedures and policies.

What is NOT paid for (partial list of common assumptions)?

• Food (Each person will receive either lunch or one small stipend each day).
• Taxi fares, bus fares, parking, etc.
• Additional room costs (room service, movies, laundry, etc).
• Ticket change fees (if you change your ticket, you pay all related fees).

Hotel Info:

• If you receive hotel sponsorship, you will be sharing a hotel room with at least one other person working the event.
• Spouses, friends, volunteers, players, significant others are not permitted.
• Your hotel will be paid for starting the day before the event and last until the day after the event. If you wish to stay longer or arrive earlier, you must arrange for this yourself.

Judge Testing:

• There will be Artisan and Expert level testing at this event.

Important Notes:

• This is not like a vacation, this is like work. It can be very rewarding and valuable, but it is hard work.
• If you are not chosen, don't take it personally. There are a limited number of sponsorships available. Again, if you would like to increase your chances of being accepted, covering your own flight and hotel will go a long way.

Please send your sponsorship request to volunteers@cryptozoic.com. The deadline to apply is Tuesday February 21st.

Judge/Volunteers who work the entire event will receive the following gifts:
3 displays of product from a recent set
2 Twilight Citadel foil promo cards
2 King Genn Greymane foil promo cards
2 Trade Prince Gallywix foil promo cards
2 Prince Anduin Wrynn foil promo cards
2 Saurfang the Younger foil promo cards
2 Korkron Vanguard foil promo cards
1 Rare Loot card from a recent set
1 Uncommon Loot card from a recent set
3 Common Loot cards from a recent set
2 Dungeon Deck Treasure Pack
1 DMF Participation promo
1 DMF Playmat
1 DMF Deckbox
1 Judge Notepad
Various other Cryptozoic things (in the past has included: CZE Lanyard, Sleeves, and other cool stuff)

02-07-2012, 03:09 PM
woot, app sent in :)


02-07-2012, 03:42 PM
Applied and crossing my fingers.

02-07-2012, 03:44 PM
Definitely must apply again. Good luck to all!

02-07-2012, 03:51 PM
App's away...hope to make it!

02-07-2012, 03:57 PM
Application in.

02-07-2012, 04:29 PM
Sorry guys I won't be going to Baltimore. I can only choose either DMF Baltimore or PAX East and given the choice, I would go to PAX East. I could technically do both, but then that would require large purchases to make the wife happy for essentially being away for 2 weeks. Although now that I've said that I'll probably not be picked for PAX East and miss out on DMF Baltimore.

02-07-2012, 09:23 PM
I'd love to go to another DMF, but my work might frown upon me taking more time off so soon. Haha. Good luck to all who apply to be a volunteer!

02-09-2012, 12:12 AM
hope to see everyone there. DFMs are always a great time.

02-09-2012, 12:41 AM
App sent, I would love to head up and help out at my first DMF

02-16-2012, 11:44 AM
App sent. Fingers crossed. :D

02-19-2012, 09:21 AM
i just sent my app in too. i had a lot of thinking to do on this event, but i think the best thing for me is to judge this time. oh if only i can have my cake and eat it too XD

03-03-2012, 02:29 AM
What's the typical turn-around time on hearing back regarding apps?

03-03-2012, 08:33 AM
in the past, cryptozoic usually notifies a person 2-3 weeks before the event. im guessing around late march you will hear whether you have been accepted or not.

03-04-2012, 01:40 AM
i just sent my app in too. i had a lot of thinking to do on this event, but i think the best thing for me is to judge this time. oh if only i can have my cake and eat it too XD

That reminds me, isn't Baltimore where the Ace of Cakes place is? Charm City Cakes I think, not 100% sure.

03-04-2012, 08:34 PM
google it ;)

03-07-2012, 07:59 PM
Darkmoon Faire: Baltimore staff notifications have been mailed out. This email will tell you if you are staffing the event plus your sponsorship level. The staff packet and travel information (if applicable) will follow. Thank you to everyone that applied.